Enterprise DNA

Instead of Auction Flex

Stop renting Auction Flex. Own your saleroom system.

We build your version around your consignment terms, premium and settlement rules, bring your Auction Flex consignors and stock across and run it for you.

Auction Flex rents its desktop software at US$85 a month for one workstation and US$190 for four, or US$550 a month for unlimited, which is US$6,600 a year. The web version runs US$95 to US$295 a month, and online sales through its bidding partner carry a 2% auction fee on top.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

Read the invoice first

What the monthly rental is really paying for

Auction Flex charges by the workstation, then again by the user for the web version, then a fee on online sales. Most of what a saleroom does with it is records, sums and questions. Look at what you pay for before the next renewal.

computer

Every workstation in the saleroom

One workstation is US$85 a month and four are US$190. Each one after that is another US$30 a month, so the clerk, the cashier and the front desk each add to the bill.

all_inclusive

Unlimited, at a price

Unlimited workstations are US$550 a month. That is US$6,600 a year for the right to sit more people in front of the same records.

cloud

A second product for the web

Auction Flex 360, the web version, is priced separately by the number of users, from US$95 a month for one person to US$295 for unlimited.

percent

A cut of online sales

Online bidding through its partner carries a 2% auction fee, plus fees per bid and per auction. The more you sell online, the more you pay.

calculate

Settlements you still check by hand

Which lots are paid, which vendors can be settled, what is held back: the screens show records, and someone still works out who is owed what.

gavel

Rules it was not built for

It is software from the United States. The New Zealand and Australian artist resale royalty, taonga tūturu and local cash limits are yours to track on the side.

The saleroom system you own

Start with the questions your saleroom asks after every sale

Sale day

From catalogue to clerk sheet

Lots go into a sale with estimates and reserves, the absentee and phone book fills, and results go straight on the record.

  • check Top absentee bid against each reserve before the sale
  • check A price under the reserve is stopped unless the vendor agreed
  • check Sell-through and hammer against the estimates, sale by sale
  • check Passed-in lots listed to re-offer or send back

Buyers

Invoices, payments and collection

Each buyer gets one invoice per sale with the premium and GST worked out, and nothing leaves until it is paid.

  • check Buyers past the payment date, worst first
  • check Storage added after the free days, charged once
  • check A lot released only when the invoice is clear
  • check Reminders and collection notes drafted for you

Vendors

Settle every vendor on their own terms

Commission, lot fees and settlement days come from each consignment agreement, and only lots whose buyer has paid are settled.

  • check Lots held back named, with the reason
  • check GST on commission and fees, by country
  • check A test run before anything is approved
  • check Settlements past the date in the vendor's terms flagged

Rules and paperwork

Keep the obligations straight as you go

The rules a New Zealand or Australian auction house answers to are checked against the records, each with its source.

  • check Artist resale royalty: 5% at NZ$2,000 or more, or A$1,000 or more in Australia
  • check Taonga tūturu: a museum certificate before sale, registered collectors only
  • check Cash of $10,000 or more flagged, and refused for jewellery
  • check Tax invoices, settlement statements and consignment receipts in your brand

Make it yours

Design your own Auction Flex replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Auction Flex. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your Auction Flex replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your Auction Flex data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Auction House for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Auction House for Claude Code

Connected to your own database

What needs my attention today?

Buyer overdue

Item
INV-S-102-C-109 Tom Ashby
Why
$2,506 owing, due 2026-11-04, 9 days overdue

Settlement not run

Item
S-102 CN-104
Why
1 paid lot for Kauri Gallery Ltd; settlement due 2026-11-15

Settlement not run

Item
S-102 CN-103
Why
2 paid lots for Estate of Robert Cole; settlement due 2026-11-29

Settlement overdue

Item
ST-S-101-CN-102 Peter Vance
Why
$8,158 approved, due 2026-10-25; no bank account on file

Uncollected

Item
L-2001 Hei tiki, pounamu
Why
Sina Faleolo bought it 12 days ago; $50 storage so far

Uncollected

Item
L-2004 Tui on Flax, bronze
Why
Tom Ashby bought it 12 days ago; $50 storage so far, and the invoic...

Uncollected

Item
L-2005 Victorian walnut writing desk
Why
James Whitford bought it 12 days ago; $50 storage so far

Passed in

Item
L-1003 Kauri chest of drawers
Why
passed in at S-101 40 days ago; re-offer or return to Margaret Hollis

Not catalogued

Item
L-4001 Art deco mantel clock
Why
received from Margaret Hollis 85 days ago and not in a sale

Not catalogued

Item
L-4002 Pair of Chinese export vases
Why
received from Margaret Hollis 85 days ago and not in a sale

No reserve

Item
L-3003 Pohutukawa Coast, oil on board
Why
in S-103 on 2026-11-23 with no reserve agreed

Resale royalty

Item
L-5001 Peter Hale
Why
$230 royalty on Bondi, Late Light, watercolour: report to the Austr...

Resale royalty

Item
L-1004 Grace Whitby
Why
$475 royalty on Evening, Lake Pukaki, oil on canvas: report to Resa...

Resale royalty

Item
L-2003 Henry Lowe
Why
$750 royalty on Two Figures, Otaki, oil on canvas: report to Resale...

Resale royalty

Item
L-2004 Ana Kerr
Why
$100 royalty on Tui on Flax, bronze: report to Resale Royalties Aot...

Taonga tūturu

Item
L-2001
Why
Hei tiki, pounamu was knocked down to Sina Faleolo, who is not a re...

Taonga tūturu

Item
L-3002
Why
Wahaika, carved whalebone is in S-103 and no authorised museum has ...

Cash, high-value goods

Item
INV-S-102-C-108
Why
$13,783 cash from Helen Park on an invoice with jewellery: cash of ...

Consignment agreement

Item
CN-105
Why
Rachel Moana's lots are in S-103 and the consignment agreement is n...

Vendor details

Item
C-103 Peter Vance
Why
GST-registered and no GST number recorded

Ask it anything

Ten questions to ask your saleroom records

Each one has a working answer in the demo auction house. Your own consignments and sales make the answers yours.

chat_bubble Which buyers are past the payment date, and which vendor settlements are they holding up?
chat_bubble Which lots have been bought and not collected, and how much storage has each run up?
chat_bubble Which artworks sold at or over the resale royalty threshold, and which royalty reports are late?
chat_bubble Which taonga tūturu are in a sale with no certificate of examination, or knocked down to a buyer who is not a registered collector?
chat_bubble Which invoices were paid with $10,000 or more in cash, and which of those included jewellery?
chat_bubble Which vendors have paid lots waiting for settlement, and whose settlement is past the date in their terms?
chat_bubble Which lots were passed in more than 30 days ago and are still in the store?
chat_bubble Which lots in the next sale have no reserve, and which already have an absentee bid that covers it?
chat_bubble Which consignments have lots in a sale and no signed agreement?
chat_bubble How did each sale do against its estimates: sell-through, hammer against the low and high, lots above the high and below the low?

Switching

How to switch from Auction Flex

A move usually involves exporting your consignor list and inventory, mapping their columns, testing the import, and checking the records before you switch over.

  1. 1

    Export your records

    Export the consignor list and inventory from Auction Flex as CSV files. The exact export menu path is not confirmed, so use the export options your account allows, usually CSV or Excel, and check with Auction Flex if needed. Keep settled sales in Auction Flex or save them as PDFs for your records. They are not part of the two-file import described here.

  2. 2

    Load the spreadsheets

    Load the consignor list and inventory into Auction House using the import process. Match the columns in your spreadsheets to the fields in the new system. Run a test first: the whole file is checked, and nothing changes until the counts look right. Once you are satisfied with the test, run the import to bring the records across.

  3. 3

    Review what the import flags

    Check the import results and review anything the process flags before relying on the records. Confirm that the counts look right and correct any source data or column mapping issues, then run the import again if needed. A repeat import does not add the same records twice. Fill in consignment terms, identity details, and bank details after the import.

  4. 4

    Run both side by side

    For a short period, keep Auction Flex available while you check the imported consignors and inventory against your existing records. Confirm that the information you need is in place and that you can handle current work in Auction House. Keep using Auction Flex or your saved PDFs to refer to settled sales, which do not come across in the two-file import.

  5. 5

    Switch off Auction Flex

    When you have checked the imported records and are ready to work from Auction House, stop using Auction Flex for ongoing work. Keep the settled sales in Auction Flex or as PDFs for your records. If you use an online bidding platform, you can keep it: sale results can come across after each sale, with the clerk sheet.

construction

Where the real effort goes

The real work is usually mapping your own fields and rules, then deciding how much history to bring. The described import covers consignors and inventory, while settled sales stay in Auction Flex or as PDFs. You will also fill in consignment terms, identity, and bank details after the import. If Enterprise DNA installs and runs it for you, they handle this migration work.

Not ready for a call?

Get your Auction Flex switch plan by email

We will send you the step-by-step plan for moving your business off Auction Flex, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to own it

Choose how much you want us to handle

Open source

Do it yourself

Free, open source

  1. 1 Clone the repo, run npm install and npm run demo
  2. 2 Open it in Claude Code, Codex, OpenCode or Cursor and ask for /attention
  3. 3 Export your consignors and inventory from Auction Flex as CSV and run import auction-flex with --dry-run
  4. 4 Run /settle as a dry run on your next sale and compare it with how you settle today
Get it on GitHub

Built around your business

We customise it

One setup fee, then a retainer for ongoing work

  • check Your premium, commission, fees and settlement terms
  • check Your Auction Flex consignors and stock brought across and checked
  • check Results from your online bidding platform loaded after each sale
  • check A web screen for the front desk or a vendor portal if you want one
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Set up, backed up and kept running for your saleroom
  • check Connected to your accounts, bank and email
  • check Invoices and settlements prepared after every sale for your sign-off
  • check Run through Omni by Enterprise DNA alongside the rest of your business
Talk to Sam

Questions

Instead of Auction Flex, answered

Can we still run online bidding? expand_more

Yes. Keep the online bidding platform you use today. After each sale the results come across with the clerk sheet, and the invoices, payments and settlements run here. If you want results to load on their own after every sale, we build that into your version.

Can we bring our consignors and stock across? expand_more

Your consignor list and your stock come across from spreadsheets you export from Auction Flex. Do a test run first: the whole file is checked and nothing changes until the counts look right, and running it twice adds nothing twice. Settled sales stay in Auction Flex or as PDFs for your records.

Does it handle the artist resale royalty? expand_more

Yes. When a sale is invoiced, every painting, print, sculpture or photograph that qualifies gets a royalty record with the deadline for reporting it: 60 working days in New Zealand, 90 days in Australia. By default the royalty comes off the vendor's settlement, and you can switch it to the buyer's invoice. It is not legal advice; the rules and their sources are written down so your adviser can check them.

What about taonga tūturu? expand_more

A taonga tūturu cannot be knocked down until the museum's certificate of examination is recorded. If the buyer is not a registered collector, it is not handed over and the vendor is not paid for it until they register, and the certificate goes to the buyer with the piece.

What does it cost to run instead? expand_more

The free version has no workstation or user charge and takes no cut of your sales. You pay for your own hosting and your coding agent subscription. If we build and run it, there is one setup fee and then a retainer. Bring your Auction Flex invoice and your online bidding fees to the call and we will compare them honestly.

Bring your Auction Flex invoice to Sam

Spend 30 minutes with Sam. Bring your Auction Flex invoice, your consignment agreement and the settlement from your last sale. We will work out what to keep, what to build and what it takes to run your version.

Book a 30-minute call Get the free version

Auction House for Claude Code is free and open source, published by Enterprise DNA.

Done paying for Auction Flex?

Get your version built