Instead of EZRentOut
Stop renting EZRentOut. Own your rental system.
Enterprise DNA builds your own rental system around how your yard books, delivers and brings gear back, moves your EZRentOut records across, and keeps it running. No plan tier decides which features you get.
EZRentOut's published pricing: Growth at US$399 a month and Premium at US$499 a month, both billed annually, which is US$4,788 or US$5,988 a year up front. Enterprise, for more than one site, is quoted by sales.
- check_circleYour data in a database you own
- check_circleOpen source, no lock-in
- check_circleBuilt and run by Enterprise DNA
Where the money goes
What an EZRentOut subscription really buys
Your gear list, your customers and every order you have written belong to you. What the subscription sells is the screen in front of them, cut into plans, and paid for a year at a time.
Twelve months paid on day one
Both published plans are billed annually, and the pricing page says there are no refunds. Outgrow it or leave in month three and the rest of the year is already spent.
Work orders behind the higher plan
Growth at US$399 a month does not include work orders or sub-renting. Keeping gear fit to go out means Premium at US$499 a month.
Long hires and account pricing as upgrades
Long-term rentals with cycle billing and customer or business-level pricing are Premium features. The contractor on a six-month hire and the builder on a trade rate cost you the upgrade.
A second depot means a sales call
Support for multiple sites, GPS and telematics links, custom roles and item audit sit in Enterprise, which has no published price. A second yard turns a plan into a negotiation.
Accounting links sorted by tier
The QuickBooks integration is listed as a Premium feature. How your invoices reach your books depends on which plan you are on, not on what your bookkeeper needs.
Your records out one report at a time
Data comes out through canned reports exported to CSV or PDF. A full custom migration is offered to corporate customers as an add-on service.
What you get instead
One rental system, every feature, no plan to upgrade
The phone call
Can it go out, and when is it back
Ask what is free for a date and the answer lists each machine with its day and week rate, the next booking against it, and anything sitting in the yard that cannot go out yet, with the reason.
- check Free gear by category, with the next booking already on it
- check Gear blocked by an expired test tag, a lapsed inspection or a service due, named plainly
- check A booking is refused for gear already committed or a customer on stop
- check No machine leaves without a recorded pre-hire check
The late returns
Gear that should be back, and what it is costing
Every order running past its return date shows up with the days over and the charge building on each line, so the call to the customer happens the same morning.
- check Late items listed by customer and site, with the running charge beside each
- check Off-hired gear still waiting for pickup flagged until the truck collects it
- check Long hires billed from the meter on every billing run, not on a higher plan
- check The billing run drafts every invoice due; a person checks and sends them
The workshop
Servicing and safety without a work orders upgrade
Each machine carries its service interval, its test tag and its inspection dates. A compliance check runs the rules a New Zealand hire business answers to against your records, with the Australian equivalents set out alongside.
- check Service due by hours or months, with machines on hire flagged first
- check Test and tag on the AS/NZS 3760 cycle, plus scissor lift, boom and crane inspections
- check PPSR registration flagged before a long hire reaches a year
- check Machines that cost more in the workshop than they earned last year, listed
Yours
Your records, your rates, your paperwork
Plain records in a database you own, trade rates and rules you change by asking, and hire agreements and invoices with your own logo on them.
- check Customer and account pricing written as your own rules
- check Hire agreements, dockets, job cards and invoices in your branding
- check Printable dashboards for the yard and the money, no extra seat needed
- check A second depot can be added to the same records, not bought as another plan
Make it yours
Design your own EZRentOut replacement
Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from EZRentOut. Try it here, and we build the real one.
2. What it runs
3. Make it fit
4. Your colour
Answered from your own database
Good morning. Here is what needs you today.
We build it from the open-source base, bring your EZRentOut data across and run it for you.
Switching
How to switch from EZRentOut
The move is mostly exporting what EZRentOut will give you, matching it to the new records, and running the two side by side for a while before you let EZRentOut go, usually timed to hit the end of your annual term rather than cutting it short.
- 1
Export your records from EZRentOut
EZRentOut's canned reports export your items, customers and orders as CSV. Pull those three reports before doing anything else, so you have the full fleet and customer list, not just what is on hire today. If a report only offers PDF, use CSV wherever the account allows it and check with EZRentOut on the rest.
- 2
Load the files in, with a test run first
Bringing records in means matching your spreadsheet columns to the new system's fields, which is a mapping step before anything actually loads. Run it first as a test, which shows what would be created without changing anything. Once that looks right, run it for real. Enterprise DNA does this mapping and both runs when it builds your version.
- 3
Check what the import flags
Certificates, meters and open damage do not come across on purpose. EZRentOut saying a test tag was current is not proof it still is. Walk the yard once with the actual stickers in front of you and record what you find. The compliance check then lists exactly what is still unverified, and most yards find at least one surprise on that walk.
- 4
Run both systems side by side
Keep EZRentOut live while the new version handles real bookings alongside it. This is where you catch anything the mapping missed and let the desk get comfortable working from the new records before it becomes the only copy. Time this for the last month or two of their EZRentOut term, since the plan is billed annually.
- 5
Let EZRentOut lapse at renewal
EZRentOut does not refund partway through a term, so cancelling early buys you nothing. Once the side-by-side run has gone well, stop entering new bookings in EZRentOut and let the subscription end at its renewal date rather than paying for another year you will not be using.
Where the real effort goes
The real work is not the export, it is mapping your rates, categories and rules onto the new records, and deciding how much history to bring across versus starting clean with current fleet and open contracts only. Certificates and meters need a physical walk of the yard regardless of what the old system said. Enterprise DNA does this mapping and the walk-through check when it builds and runs your version.
Not ready for a call?
Get your EZRentOut switch plan by email
We will send you the step-by-step plan for moving your business off EZRentOut, what the move really involves, and how we would do it for you.
Sent. Check your inbox.
Your EZRentOut switch plan is on its way.
Rather talk it through? Book a call arrow_forwardTwo ways in
Try the free version, or have Enterprise DNA build yours
Open source
Try it yourself
Free
- 1 Download the free version from GitHub
- 2 Load the demo hire yard and open it in Claude Code
- 3 Ask what needs attention today
- 4 Map your EZRentOut report exports into it when you are ready
Omni by Enterprise DNA
Have Enterprise DNA build and run it
One setup fee, then a monthly retainer
- check We bring your EZRentOut items, customers and order history across and check the totals
- check Your rates, trade pricing, late fees and bundles set up as your own rules
- check A web front end, if your yard wants one
- check Run for you inside Omni, our managed Command Center, beside the rest of your business
Questions
Instead of EZRentOut, answered
I am part way through an annual EZRentOut plan. When should I switch? expand_more
EZRentOut bills its plans annually and its pricing page says it does not refund. Plan the move for the last month or two of the term: build your version, run it beside EZRentOut, and let the plan lapse at renewal rather than paying for another year.
Can my EZRentOut records come across? expand_more
Yes, with some mapping. EZRentOut exports its reports to CSV, so your items, customers and orders come out as spreadsheets. The free version's importer is built for a different system's layout, so those columns need matching up first. When Enterprise DNA builds your version, that mapping is part of the job, and a test run shows what would be created before anything changes.
EZRentOut has a webstore and a mobile app. What happens to those? expand_more
The free version has neither: the desk works from a laptop and the runsheet prints. If customers book online, Enterprise DNA can build a web front end into your version, linked to the same records. If drivers need a phone app at the site, keep one for the trucks and use this for the desk.
Does it work with Xero or QuickBooks? expand_more
The free version drafts invoices in your branding and you send and reconcile them in the accounting system you already use. It does not replace your ledger. When Enterprise DNA builds your version, a direct link to Xero or QuickBooks can be added, whichever you run.
We run two depots. Is that a different price? expand_more
No. A second depot can be added to the same database, and there is no plan tier to move up to. With EZRentOut, support for multiple sites is part of Enterprise, which is quoted by sales. With your own version, Enterprise DNA charges one setup fee and then a monthly retainer, whatever the number of yards.
Keep the yard, drop the annual plan
30 minutes with Sam. We look at what EZRentOut costs you, which features your team actually uses, and what your own version would cover. If it fits, we build it and move your records across before your renewal. If not, the free version is yours to run.
Equipment Hire for Claude Code is free and open source, published by Enterprise DNA.
Done paying for EZRentOut?
Get your version built