Instead of Rentman
Stop stacking Rentman products per planner. Own your hire system.
Enterprise DNA builds a hire system shaped to how your shows are quoted, packed, delivered and struck, carries your Rentman equipment and client lists across, and looks after it for you from then on.
Rentman's published pricing: a €39 a month platform fee (€468 a year), then Inventory from €14 a month per power user, Crew up to €24, and add-ons such as Quoting & Invoicing at €9 and History Logs at €12, each per power user per month.
- check_circleYour data in a database you own
- check_circleOpen source, no lock-in
- check_circleBuilt and run by Enterprise DNA
How the bill is built
A Rentman plan is a stack, and every layer counts planners
Your kit list, your rate card and your client book belong to you. What Rentman sells is a fee to open the door, then a price per planner for each part of the building.
A fee before any product
The Rentman Platform costs €39 a month, €468 a year, before you add inventory, crew or quoting.
Equipment scheduling per planner
Inventory is €14 a month per power user on Standard and €19 on Pro. Everyone who books gear onto a job is a power user.
Crew scheduling as a second product
Rostering techs is a separate product, up to €24 a month per power user on Crew Pro, charged on top of Inventory if you take both.
Quotes and invoices as an add-on
Quoting & Invoicing is €9 a month per power user, and only power users can create or edit a quote or an invoice.
Paying to see who changed what
History Logs, the record of who edited a job, a contact or a piece of gear, is a further €12 a month per power user.
A second store costs again
Each extra warehouse is €5 a month per power user, so opening a depot in another city lifts the bill for every planner.
What you get instead
One system for the hire side of your shows, answered in plain English
Quoting a show
Know what you can promise before you promise it
Ask what is free across a date range and get the answer by category, with gear that is on the shelf but not fit to go out shown apart, and why.
- check What is free for the show dates, with the next job already holding each item
- check Kit held back for a lapsed test tag or an overdue service, named plainly
- check A booking that refuses gear already committed to another show
- check Clients on stop flagged before anyone builds the pick list
After the get-out
Chase what did not come back on the truck
Every job past its return date is listed with days over and what those days are worth, so a missing case becomes a line on an invoice.
- check Late returns, with the days over and the value climbing beside each item
- check Items marked back but still sitting at the venue, flagged until they are in the store
- check Day rates, weekly caps and free days kept as one rule, applied the same way every job
- check Invoices drafted from the jobs for a person to check and send
In the store
Tags, services and damage you can prove
Each lead, dimmer, amp and lift carries its own test and service dates, and a compliance check runs the rules, with sources, against your records.
- check Electrical test and tag tracked on the AS/NZS 3760 cycle
- check Elevated work platforms with their inspection dates
- check Damage recorded on return and followed until it is charged or written off
- check What is out at a venue tonight with lapsed paperwork, a question no hire dashboard puts first
Yours to keep
Records you own and paperwork in your brand
No product tiers to choose between. Plain records, your logo on the documents, and changes made by describing them.
- check Your Rentman equipment and contact exports brought in, with a test run first
- check Hire agreements, return dockets and invoices with your logo and colours
- check Printable dashboards of the week's shows, late returns and the repair bench
Make it yours
Design your own Rentman replacement
Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Rentman. Try it here, and we build the real one.
2. What it runs
3. Make it fit
4. Your colour
Answered from your own database
Good morning. Here is what needs you today.
We build it from the open-source base, bring your Rentman data across and run it for you.
Switching
How to switch from Rentman
The move involves exporting your Rentman records, mapping them to the new database, and running both systems side by side before you switch.
- 1
Export your Rentman records
Rentman's support centre describes exporting equipment, contacts, crew members, subrentals and invoices to an Excel file. You can include serial number columns for equipment and contact persons for contacts. Invoices can also be exported from the Financial module. Check with Rentman which exports your account allows.
- 2
Prepare and load the records
The importer works with CSV records, so prepare the exported data in that format for loading. Include the records you want to bring across. The optional serial number and contact person columns need mapping to the new database. Ask Claude Code to check a test import first if your import setup offers one, then load the records.
- 3
Check the import findings
Review anything the import flags before you rely on the records. Check that equipment, customer details, crew, subrentals and invoices have landed in the right places, and look closely at fields that needed mapping. Decide how much project history you need to bring across.
- 4
Run both systems briefly
Keep Rentman available while you and your team use the new database for a short period. Work through the records and daily tasks you depend on, and compare the results against Rentman. This gives you a chance to find gaps in the imported data or in your own rules before you stop using Rentman. Keep clear which system holds the current record during this period.
- 5
Switch off Rentman
When you have checked the records you need and are comfortable with the new process, stop entering new work in Rentman. Confirm that current jobs, invoices and any history you need are accounted for before ending your Rentman use. Keep any exports your business needs to retain. The new system is a database used through Claude Code, not a web front end.
Where the real effort goes
The real work is usually mapping Rentman's fields to your records and deciding which rules and history to carry over. Equipment, contacts, crew, subrentals and invoices have export paths, so the work is mapping them and choosing how much history to bring. If you have Enterprise DNA run it for you, they handle the mapping and setup.
Not ready for a call?
Get your Rentman switch plan by email
We will send you the step-by-step plan for moving your business off Rentman, what the move really involves, and how we would do it for you.
Sent. Check your inbox.
Your Rentman switch plan is on its way.
Rather talk it through? Book a call arrow_forwardPick your route
Three ways to leave Rentman
Open source
Do it yourself
Free
- 1 Download the free version from GitHub
- 2 Load the demo hire company and open the folder in Claude Code
- 3 Ask which jobs go out this week and what came back late
- 4 Export your Rentman equipment and contacts to Excel, save them as CSV and ask Claude Code to map the columns in
Omni by Enterprise DNA
We customise it, or we run it for you
One setup fee, then a monthly retainer
- check We bring your Rentman equipment, serial numbers, clients and crew across and check the counts match
- check Your kits, venues, crew rates and charging rules set up the way your shows really run
- check A crew roster, warehouse scanning or a client booking page if you want them
- check Installed and run for you inside Omni, our managed Command Center, beside the rest of your business
Questions
Instead of Rentman, answered
Rentman also rosters our crew. Does this? expand_more
The free version covers the gear side: kit, clients, jobs, returns, repairs, tags and invoices. Crew rostering, hours and freelancer bookings are what Enterprise DNA adds when we build your version, set up around how your techs are actually booked.
How do we get our records out of Rentman? expand_more
Rentman's support centre describes exporting equipment, contacts, crew members, subrentals and invoices to an Excel file, with serial numbers and contact persons as optional columns. Those columns are not the layout the free version expects, so they need mapping: we do that for you, or you ask Claude Code to do it.
Our warehouse crew are free on Rentman. What is different? expand_more
Rentman already lets warehouse staff and technicians in as free basic users. The cost sits with the planners: anyone who books gear, rosters crew or writes a quote pays per product and per add-on. Here nobody is priced by role, because the records sit in a database your company owns.
Does it keep our gear safe to send out? expand_more
Yes. Every item carries its last test date and the AS/NZS 3760 cycle it is on, kit with a lapsed tag cannot be put on a job, and the compliance check lists everything overdue, including anything already at a venue.
Do we still need Xero or QuickBooks? expand_more
Yes. It drafts invoices from your jobs in your own layout, and you send and reconcile them in the accounting system you already use. When Enterprise DNA builds your version, we connect it to your accounts directly.
Spend the budget on the show, not on the stack
30 minutes with Sam. We look at which Rentman products and add-ons you pay for, how many planners carry them, and what your own version would look like. If it fits, we build it and bring your records across. If not, keep the free version.
Equipment Hire for Claude Code is free and open source, published by Enterprise DNA.
Done paying for Rentman?
Get your version built