Instead of Everhour
Stop renting Everhour. Own your budgets and billable hours.
Enterprise DNA builds a time and billing system shaped around how your team tracks work against budgets and invoices clients, maps your Everhour report exports into it, and keeps it running. There is no seat count and no yearly lock-in on headcount.
Everhour Team is US$8.50 a seat a month billed yearly, with at least five seats charged however small the team. Paying month to month costs more, and the free plan leaves out billing, budgets and integrations.
- check_circleYour data in a database you own
- check_circleOpen source, no lock-in
- check_circleBuilt and run by Enterprise DNA
Where an Everhour bill comes from
Every Everhour charge is a seat, in US dollars
Everhour says it has one price with every feature included, and that is fair: the bill is about seats, not tiers. What sits underneath is a short list of records: clients, projects, tasks, people, hours, rates and invoices. Figures are in US dollars from Everhour's own pricing page.
Five seats is the floor
Team needs a minimum of five seats. Everhour's own pricing questions say a business with two or three users is still charged for five.
The listed price is the yearly one
US$8.50 a seat a month is the yearly rate, which works out at US$102 a seat a year. Everhour says unused months are not refunded if you cancel, and month to month costs more.
A person leaves, the seat stays
Everhour's pricing page notes that removing a user does not remove the seat. A contractor who has finished the job can keep costing you until someone trims the seat count.
Charged in US dollars on a card
Everhour charges in US dollars and takes card payments only. A New Zealand or Australian business pays the exchange rate, and the bill moves with the currency.
Free means no billing and no integrations
The free plan covers up to five seats with limited features. Billing, budgeting, invoicing and integrations are on Team. Drop back to free after connecting a tool and the synced data has to be removed by support.
What you get instead
Budgets and billing you can question
Budgets
See the overrun before the client does
Every hour carries a rate and sits against a project budget, so over and under is a plain question you can ask any day of the week.
- check Projects ranked by how much of their budget is used
- check Hours left against each project budget
- check Fixed fee work checked against the hours it really took
- check A warning list for anything past a share you choose
Billing
The invoice run, ready when you are
Billable hours and expenses that are not yet on an invoice come back as one list, oldest first, and become a draft invoice for each client.
- check Work not yet invoiced, by client and by age
- check Expenses included alongside the hours
- check Draft invoices grouped by task and rate
- check Nothing goes to a client until you have read it
Team
Who did what, without a seat count
Every person who logs time works in the same records, and adding a contractor for a fortnight adds nothing to the bill.
- check Hours by person against their capacity for the week
- check Who has gone quiet on their timesheet
- check Cost rate against bill rate, so the margin per person is visible
- check Who can see rates and margins set the way you want
Ownership
Your records, in local hands
Clients, hours and invoices live in a database your business owns, readable by your accountant or any reporting tool, with nothing billed in US dollars.
- check Open source, so there is nothing to cancel later
- check No yearly commitment on a guess about headcount
- check Plain records you can copy, back up or move
- check Any question about your work, not only the saved reports
Make it yours
Design your own Everhour replacement
Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Everhour. Try it here, and we build the real one.
2. What it runs
3. Make it fit
4. Your colour
Answered from your own database
Good morning. Here is what needs you today.
We build it from the open-source base, bring your Everhour data across and run it for you.
Switching
How to switch from Everhour
A move usually involves exporting reports, mapping Everhour’s columns, checking the imported records, and running both systems side by side for a few weeks.
- 1
Export your Everhour records
Save a report in Everhour and download it in CSV or XLSX if your account allows. Everhour also offers PDF downloads, but CSV or XLSX is more useful for bringing records into a database. Include the fields you want to keep, such as clients, projects, tasks, people, hours, rates, budgets and expenses. Report options vary, so check with Everhour if you cannot find the fields you need.
- 2
Choose what to bring across
Decide how much history you need in the new database, then have the Everhour columns mapped to the fields it uses. The layouts differ, so do not assume the exported report will load unchanged. You can ask Claude Code to do the mapping, or have Enterprise DNA handle it as part of the switch. Keep the original exports so you can compare them with the loaded records.
- 3
Test the mapped data
Before loading your full history, ask Claude Code or Enterprise DNA to check a small sample of the mapped records. If your import setup offers a test run, use it first. Check that clients, projects, tasks, people, hours and rates land in the intended fields. Fix any mapping problems in the sample before loading the rest.
- 4
Review anything unclear
After the load, ask Claude Code to identify any fields or rows it could not match, then compare the imported records with your Everhour reports. Check clients, projects, people, hours, rates, budgets and expenses, and correct any mismatches before relying on budget or billing figures. Do not assume that a completed import means every field carried over as intended.
- 5
Run both, then switch off Everhour
Keep Everhour running alongside the new database for a few weeks. Use that period to check your records and make sure your team can follow the new way of working. When you are satisfied, stop using Everhour and let the plan lapse, ideally at renewal. Everhour says it does not refund unused months, so check your renewal date before deciding when to switch.
Where the real effort goes
Most of the work is mapping Everhour’s columns to the database’s fields, checking your own billing and budget rules, and deciding how much history to bring across. The export itself is only one part of the move. If you have Enterprise DNA run the setup, they handle the mapping and loading as part of the switch.
Not ready for a call?
Get your Everhour switch plan by email
We will send you the step-by-step plan for moving your business off Everhour, what the move really involves, and how we would do it for you.
Sent. Check your inbox.
Your Everhour switch plan is on its way.
Rather talk it through? Book a call arrow_forwardTwo ways to switch
Run the free version, or have Enterprise DNA build and run yours
Open source
Run it yourself
Free, open source
- 1 Download the free version from GitHub
- 2 Load the demo firm and open the folder in Claude Code
- 3 Ask which projects are close to their budget
- 4 Save an Everhour report as CSV and ask Claude Code to map its columns in
Omni by Enterprise DNA
Have Enterprise DNA build it for you
One setup fee, then a monthly retainer
- check Your Everhour clients, projects, hours, rates and budgets brought across and checked against Everhour's totals
- check Your budgets, rates, approval habits and invoice layout set up the way you work
- check A timer, a simple screen or a link to your accounting system if the team needs one
- check Run for you inside Omni, our managed Command Center, beside the rest of your business
Questions
Instead of Everhour, answered
Everhour already includes every feature. Why change? expand_more
The features are not the issue. The bill is. Everhour charges per seat, at least five of them, in US dollars, and the listed price is paid a year in advance. Your own version has no seat count, so adding or losing people never changes what you pay for the software.
Can I bring my Everhour history across? expand_more
Yes. Everhour lets you save a report and download it as CSV or XLSX, with columns for clients, projects, tasks, people, hours, rates, budgets and expenses. The free version expects a different column layout, so the file needs mapping: Enterprise DNA does that as part of the switch, or you ask Claude Code to do it.
My team tracks time inside our project tool. Do we lose that? expand_more
The free version records time in plain sentences, such as logging two hours on a project task, rather than through a button inside another tool. If your team works from a project tool all day, Enterprise DNA adds a timer when we build it.
What happens to the yearly plan I already paid for? expand_more
Everhour says it does not refund unused months. Most owners switch when the renewal comes up: we build and load your version ahead of that date, you run both side by side for a few weeks, then you let the Everhour plan lapse.
Is the free version enough for a small agency? expand_more
For logging hours, tracking budgets and drafting invoices, yes. It has no licence fee. Your hosting, your Claude subscription and your time are separate. Owners who want it set up, connected and looked after ask Enterprise DNA to run it for them.
Bring your Everhour renewal date
30 minutes with Sam. Bring how many seats you pay for, when the yearly plan renews and how your team tracks time against budgets. We work out what the seats cost you in a year and sketch your own version. If staying on Everhour suits you better, we will tell you.
Time Billing for Claude Code is free and open source, published by Enterprise DNA.
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