M-Files pricing
M-Files pricing and what it adds up to
€65 per seat per month, or €780 per seat a year, Enterprise quoted separately
- check_circleYour data in a database you own
- check_circleOpen source, no lock-in
- check_circleBuilt and run by Enterprise DNA
The plans
What M-Files charges
M-Files Essentials lists at €65 per seat per month, while Enterprise is quoted separately. Subscriptions are typically billed annually, so check your contract terms and local currency when comparing costs.
Essentials
€65 per seat per month
The licence bill follows the number of people using the service.
Enterprise
Quoted privately
The quote reflects your organisation’s scale and requirements, including collaboration, automation and document volume.
How the bill is built
Essentials per seat
Essentials is priced at €65 per seat per month. The licence bill follows the number of people using the service, so the total rises with the number of seats.
Annual subscription
M-Files says subscriptions are typically billed annually. Check your contract terms and local currency before comparing costs, as the displayed EUR list rate is not a local quote.
Enterprise requirements
Enterprise is quoted separately. The quote reflects organisational scale and requirements, with external collaboration, automation and document volume among the factors that influence it.
A year of M-Files
What it costs over a year
At €65 per seat per month, one Essentials seat is €780 over twelve months. For 30 seats, the calculated total is €23,400 a year. That is a scenario using the displayed EUR list rate, not a confirmed New Zealand or Australian invoice. M-Files says subscriptions are typically billed annually, so check your contract and currency.
Underneath the bill
What you are really paying for
Filing and collaboration
M-Files combines filing, collaboration and governance in a recurring service. With Essentials, the licence bill follows the number of people using that service, so the seat count shapes what you pay.
Context for documents
Metadata connects each document to its business context. Part of what you pay for is organising documents around that context, alongside the originals, rather than treating each file as an isolated item.
Governance and audit
M-Files positions advanced governance and audit support in Enterprise. Its quote reflects your organisation’s scale and requirements, including needs around external collaboration, automation and document volume.
The owned alternative
An owned version of your document vault
Enterprise DNA builds your version around how your business runs, brings your M-Files data across and runs it for you. Your records sit in a database you own. The arrangement is one setup fee, then a monthly retainer. If you prefer to run it yourself, there is also a free version.
Document Vault for Claude Code
One setup fee, then a monthly retainer. No per-seat plans, no tiers, and the system is yours.
Make it yours
Design your own M-Files replacement
Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from M-Files. Try it here, and we build the real one.
2. What it runs
3. Make it fit
4. Your colour
Answered from your own database
Good morning. Here is what needs you today.
We build it from the open-source base, bring your M-Files data across and run it for you.
Questions
M-Files pricing, answered
Is M-Files billed monthly or yearly? expand_more
Essentials lists at €65 per seat per month, which is €780 per seat over twelve months. M-Files says subscriptions are typically billed annually. Check your own contract terms and local currency, as the displayed EUR list rate is not a local quote.
What would 30 Essentials seats cost for a year? expand_more
Using the displayed rate of €65 per seat per month, 30 seats calculate to €23,400 a year. This is a calculated scenario, not a confirmed New Zealand or Australian invoice. Your contract terms and currency may differ.
What affects the Enterprise quote? expand_more
M-Files quotes Enterprise separately, based on your organisation’s scale and requirements. External collaboration, automation and document volume influence the quote. Ask for the terms and currency that apply to your business before comparing it with the displayed Essentials rate.
Stop paying M-Files every month
30 minutes with Sam. Bring your last M-Files bill. We show you what your own version looks like, and if it is a fit, we build it and bring your data across.
Get your version builtDone paying for M-Files?
Get your version built