Enterprise DNA

Instead of Preservica

Review your Preservica renewal. Own your archive system.

We build your version around your collections, restrictions and preservation work, bring the agreed records and original files across, and run it for you. Start with the archive you need to protect.

Preservica Professional and Enterprise are quoted privately and billed annually. Compare your actual renewal and storage requirements with an owned version.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

Read the renewal

What your Preservica quote covers

Preservica sells a managed preservation service. Compare the work, storage and access your archive needs before deciding what your own version should include.

credit_card

An annual Professional subscription

Professional and Enterprise are quoted annually. Use your actual contract when comparing the renewal with a system built around your own archive.

database

Capacity for the original files

Professional starts from a stated storage capacity. Check your current collection size, growth and storage arrangements against the quoted allowance.

sync

Ongoing preservation processing

Professional lists ongoing file transformation. Identify the formats that need this work when agreeing the services your owned version must provide.

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Metadata management

The paid service includes metadata customisation and management. Your version can use your accession fields, donor references and review rules.

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Access and administration

Professional lists user roles and permissions. Agree who needs to work with restricted collections and what evidence access decisions must retain.

hub

The surrounding systems

Preservica lists catalogue and workplace integrations. Identify which connections your archive uses and include those in the migration scope.

Your preservation work

Know what arrived, what changed and who needs to act

Intake

A custody record with the content counted

Keep the receipt, donor reference and original-file inventory together before an accession is accepted.

  • check Import the documented Preservica metadata export
  • check Preserve original source fields and parent references
  • check Keep incoming records restricted until reviewed
  • check Find metadata that arrived without its original files

Integrity

Check the bytes behind the record

Calculate a fingerprint of each received file, then compare actual copies against it during later checks.

  • check Keep the original fingerprint when a copy changes
  • check Separate missing files from changed or unreadable copies
  • check Make another copy only from content that still matches
  • check See which files lack two recently verified location records

Review

Turn preservation gaps into owned work

Put restrictions, format decisions and overdue actions into the same weekly review.

  • check Flag personal records without a purpose or review date
  • check Find files with an overdue format decision
  • check Record the person and evidence behind access reviews
  • check Group unresolved findings by the person responsible

Evidence

Produce the paperwork from your records

Prepare private archive documents with your business name, colours and logo.

  • check Draft accession receipts with a file inventory
  • check Prepare preservation reviews with outstanding actions
  • check Build transfer checklists from the latest check records
  • check Keep the source metadata when exporting your own records

Make it yours

Design your own Preservica replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Preservica. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your Preservica replacement Your version
YB Your business

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Answered from your own database

Build my version

We build it from the open-source base, bring your Preservica data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Digital Preservation for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Digital Preservation for Claude Code

Connected to your own database

Which accessions still need their original files or checked copies?

KH-001

Title
Harbour committee minutes
Collection
Kauri Heritage Trust demo
Owner
Mara
Files
1
Underprotected
0
Readiness
checked

KH-002

Title
Oral history consent
Collection
Kauri Heritage Trust demo
Owner
Rangi
Files
1
Underprotected
1
Readiness
Copies need work

KH-003

Title
Community newsletter
Collection
Kauri Heritage Trust demo
Owner
Mara
Files
0
Underprotected
0
Readiness
Content missing

Ask it anything

Ten questions your archive can answer

These are working questions for the free demonstration. They show its capabilities without assuming what your current Preservica configuration can report.

chat_bubble Which accessions have metadata but no original files?
chat_bubble Which files have fewer than two recently checked storage copies?
chat_bubble Which passing checks are too old for our review policy?
chat_bubble Which copies changed since their original baseline?
chat_bubble Which formats have no preservation decision or an overdue one?
chat_bubble Which personal records need a purpose or access review?
chat_bubble Who owns the largest backlog of preservation findings?
chat_bubble Where did identical content arrive under different accessions?
chat_bubble Which location has the most failed or stale copy checks?
chat_bubble Who changed a restriction, and what evidence did they record?

Switching

How to switch from Preservica

The move involves exporting metadata, transferring original files separately, mapping your records, and checking both systems side by side before you end Preservica.

  1. 1

    Export records and files

    Request Preservica’s documented XIP CSV export for the collections you plan to move. The importer keeps custom source columns and folder rows. Export original files separately through Preservica’s OPEX workflow. Confirm the exports cover the records, files and history you intend to retain, and check with Preservica if your account or setup affects what you can export.

  2. 2

    Test the metadata import

    Start with a test run of the metadata import before loading records into the new database. Choose a collection and confirm the export is readable and the collection mapping is clear. Once the test looks right, load the metadata. Original files are handled separately, so importing metadata alone does not move the content archive.

  3. 3

    Review import findings

    Review whatever the import flags before treating it as complete. Check record counts, custom fields, folder rows, identifiers, restrictions and missing or changed values. Imported accessions default to restricted, and changed source restrictions reset the recorded access decision. Reconcile the metadata with the original files you agreed to move, including counts and checksums.

  4. 4

    Run both systems side by side

    Keep Preservica and the new database in use side by side for a short period. Compare the records and files you expect to find, and reconcile counts, checksums and restrictions. Use this time to check that the new setup meets the storage and preservation requirements you agreed. Record and resolve discrepancies before relying on the new system.

  5. 5

    Switch off Preservica

    End Preservica only after you have reconciled the migration and confirmed the new setup meets your agreed requirements. The database and Claude Code do not themselves provide automated format conversion, hosted storage or access portals. Make sure any storage, conversion, access and recovery needs outside the replacement are covered before you turn off the service.

construction

Where the real effort goes

Most of the work is not the initial metadata import. It is mapping your accession fields, restrictions and preservation rules, then deciding which originals, relationships, versions and vendor history to bring and reconciling them. Storage, conversion, access and recovery needs also need explicit scope. If Enterprise DNA runs the migration, it does this mapping and checking with you.

Not ready for a call?

Get your Preservica switch plan by email

We will send you the step-by-step plan for moving your business off Preservica, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to own it

Choose who builds and runs your version

Open source

Do it yourself

Free, open source

  1. 1 Clone the repo, install dependencies and run npm run demo
  2. 2 Open the folder in Claude Code, Codex, OpenCode or Cursor
  3. 3 Test the Preservica CSV import and reconcile your metadata counts
  4. 4 Map original content separately, verify its intake and configure private storage
Get it on GitHub

Built around your business

We customise it

One setup fee, then a retainer for ongoing work

  • check Your accession fields, rights evidence and preservation policies
  • check Your agreed Preservica records and original files mapped and checked
  • check Your branded paperwork and a web front end when you need one
  • check Your storage connections and a different technical foundation when required
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Installed with agreed storage, access controls and backup arrangements
  • check Regular file checks and preservation reviews prepared for your team
  • check Kept in step with your collections, restrictions and working practices
  • check Run through Omni by Enterprise DNA, beside the rest of your organisation
Book a 30-minute archive review

Questions

Instead of Preservica, answered

Is this a replacement for the entire Preservica service? expand_more

The free version handles accession records, original-file checks, verified copying, review work and draft paperwork. Enterprise DNA scopes the storage, conversion, access experience and recovery arrangements your archive needs before agreeing a full replacement. Bring the actual renewal and preservation requirements to that conversation.

Can we bring our Preservica history and originals across? expand_more

The free version imports the documented metadata export and keeps the original fields. Content files move separately. Enterprise DNA maps the agreed originals, relationships, versions and history, then reconciles counts, checks and restrictions before handover. A successful metadata import is the start of the migration, not its acceptance.

How do we know the files are still intact? expand_more

Intake records a fingerprint from the bytes received. Later checks compare actual files with that baseline and report a match, a change, a missing file or a read error. Two location names do not prove independent storage. We agree the physical storage and recovery checks with you.

Does a clear review mean the archive is compliant? expand_more

The checks highlight missing evidence, overdue reviews and selected privacy concerns. Your archivist or records owner decides lawful retention, access and preservation policy. The system records that evidence and prepares review documents. It does not issue a certification or turn a recorded access decision into permission to share files.

How does the owned version get priced? expand_more

Preservica Professional and Enterprise require a quote, so compare your actual annual contract. Enterprise DNA agrees one setup fee, then a retainer to run and maintain your version. The scope covers the collections, migration, storage and services you need. The free version is available if you want to operate it yourself.

Bring the renewal and one collection

Book 30 minutes with Sam. We look at your Preservica bill, the files you must preserve and the work your team does each week. You leave with a clear scope for an owned version and the migration checks it needs.

Book a 30-minute call Get the free version

Digital Preservation for Claude Code is free and open source, published by Enterprise DNA.

Done paying for Preservica?

Get your version built