Enterprise DNA

Instead of Coach Manager

Stop renting Coach Manager. Own your charter system.

We build your version around how your traffic office quotes, allocates and checks each journey. We map your Coach Manager history, bring it across and run the system for you.

Australian pricing starts at A$137.50 a month for Express Level One, excluding GST. Full Unlimited is A$385 a month.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

The Coach Manager bill

Capacity, version, users and hosting shape the bill

Compare your actual subscription and the work your office needs. Published Australian prices exclude GST.

paid

A monthly starting point

Express Level One starts at A$137.50 a month, or A$1,650 over twelve months.

layers

Express or Full

Full Level One is A$220 a month. The two versions serve different operating requirements.

directions_bus

Movement and contract capacity

Capacity levels limit charter movements and recurring contracts. Full Unlimited is A$385 a month.

group

More office users

Each additional user is A$27.50 a month. Extra companies and sub-companies are separate options.

cloud

Hosting for online access

Vendor portal hosting is A$27.50 a month. Self-hosting is also available.

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Accounting connections included

The Australian price list includes MYOB or Xero links. Compare these alongside the replacement work you need.

Your version

Run the charter office from records you own

Dispatch

Know which journeys still need an allocation

Keep each outbound leg, return leg and extra coach movement linked to its booking.

  • check Upcoming journeys with pickup, destination and passenger count
  • check Driver and vehicle reservations checked for overlapping times
  • check Seat capacity and recorded credential dates checked on allocation
  • check Short turnarounds highlighted for the dispatcher to review

Sales and contracts

Keep quotes and school work moving

Join quote follow-up, contract dates and client contact history in your weekly review.

  • check Overdue quotes beside the last recorded client contact
  • check School contract reviews and expiry dates
  • check Active contracts with no future confirmed movement
  • check Confirmed or completed charters with no recorded invoice

Evidence

Put the missing records in front of the dispatcher

Review recorded exceptions before issuing work. The operator still checks the full duty history and approves departure.

  • check Missing or expired vehicle inspection dates
  • check Driver licence and passenger authority expiry reminders
  • check Limited New Zealand work-time checks with published sources
  • check Australian fatigue scheme and diary review called out explicitly

Paperwork

Produce the documents from the booking

Your business name and colours on draft paperwork, with read-only reports for the office.

  • check Driver work tickets with the allocated journey details
  • check Draft charter confirmations and contract review briefs
  • check Balance statements checked against your accounting ledger
  • check Client balances alongside future journeys, with rules you can change

Make it yours

Design your own Coach Manager replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Coach Manager. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your Coach Manager replacement Your version
YB Your business

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Answered from your own database

Build my version

We build it from the open-source base, bring your Coach Manager data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Coach Charter for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Coach Charter for Claude Code

Connected to your own database

Which confirmed journeys still need a coach and driver?

M102

Oking cu
CH101
Stomer st
Harbour Conference
Arts at pa
2026-10-07T09:00:00.000Z
Ssengers pi
30
Ckup de
Airport arrivals
Stination
Harbour Conference

M101

Oking cu
CH100
Stomer st
Kowhai College
Arts at pa
2026-10-07T15:00:00.000Z
Ssengers pi
42
Ckup de
Regional athletics park
Stination
Kowhai College

Ask it anything

Questions your own charter database answers

These questions run against the working demo. Coach Manager also offers operational and financial reporting. Your version lets you change the records and checks around your own process.

chat_bubble Which confirmed journeys still need a coach and driver?
chat_bubble Which quotes are overdue and when did we last speak to the client?
chat_bubble Which school contracts need a review this month?
chat_bubble Which confirmed or completed charters have no recorded invoice?
chat_bubble Which clients have overdue balances and upcoming journeys?
chat_bubble Which allocated coaches have spare passenger seats?
chat_bubble Which coach or driver turnarounds leave less than an hour?
chat_bubble Which active contracts have no future confirmed movement?
chat_bubble Which clients with open work have gone quiet?
chat_bubble Which recorded duty periods need an evidence review?

Switching

How to switch from Coach Manager

A move usually involves inspecting a trial export, mapping and checking your records, then running Coach Charter alongside Coach Manager before you switch over.

  1. 1

    Get your records out

    Ask your administrator or Coach Manager vendor for an export, then export what your account allows, usually CSV or Excel, and check with Coach Manager if you are unsure. Start with bookings and journeys, the records the free version accepts. Also ask for school contracts, allocations and payment history you rely on, and identify which records need separate reconciliation.

  2. 2

    Load a trial export

    Use a trial export before moving live records. Map its columns to the fields Coach Charter expects, especially booking and journey details. If the import process offers a test run, use it first. Otherwise, have the trial export loaded before committing the full history. Check that the mapped fields make sense for your operation rather than assuming the two systems use the same names.

  3. 3

    Review import issues

    Check the imported column meanings, dates and totals, and review any issues or rejected records before relying on the new database. Changed records may be rejected for deliberate reconciliation. Do not assume allocations, driver evidence or payment history will be inferred from the booking and journey export. Reconcile those records separately if your operation needs them.

  4. 4

    Run both side by side

    Keep Coach Manager as your working system while you use Coach Charter alongside it for a short period. Compare the records and checks your office relies on, including bookings, movements, allocations and balances. Review any missing evidence or flagged exceptions, and resolve differences before changing your process. The checks cover recorded information only and do not replace your dispatch decision.

  5. 5

    Switch off Coach Manager

    Once your side-by-side review is satisfactory and the differences you found are resolved, make Coach Charter your working system and stop entering new work in Coach Manager. Tell the people who handle bookings and dispatch which system is current. Then switch off Coach Manager through your usual account process, and retain exported records according to your recordkeeping needs.

construction

Where the real effort goes

The main work is usually mapping your own fields and operating rules, then deciding how much history to bring across. Booking and journey records can be imported from a mapped export, while allocations, driver evidence and payment history need separate reconciliation. If you have Enterprise DNA run the setup, they handle the mapping, checks and record import as part of building your version.

Not ready for a call?

Get your Coach Manager switch plan by email

We will send you the step-by-step plan for moving your business off Coach Manager, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to own it

Choose who builds and runs your version

Open source

Do it yourself

Free code

  1. 1 Clone the repo, run npm install and npm run demo.
  2. 2 Open it in Claude Code, Codex, OpenCode or Cursor.
  3. 3 Map a verified Coach Manager export to the documented CSV format and test the import.
  4. 4 Reconcile your records, check the dispatch rules and arrange access, hosting and backups.
Get it on GitHub

Built around your business

We customise it

A scoped setup fee

  • check Your depot fields, booking rules and school contract process
  • check Your Coach Manager export mapped and trial migration reconciled
  • check A web front end or driver mobile experience when you need one
  • check A different technology choice and agreed accounting connections
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Installed and operated through Omni by Enterprise DNA
  • check Your office access, backups and operating checks set up
  • check Agreed connections built and tested with your existing services
  • check Ongoing changes as your fleet, contracts and dispatch process change
Book a call with Sam

Questions

Instead of Coach Manager, answered

Can I bring my Coach Manager history across? expand_more

Yes, after we inspect the export your administrator or vendor supplies. The free version accepts a mapped booking and journey export. We verify column meanings, dates and totals before import. Allocations, driver evidence and payment history need separate reconciliation.

Will it tell me a driver is legal to send out? expand_more

It flags missing evidence and a limited set of recorded exceptions. It does not replace the full work diary, licence checks or the operator’s dispatch decision. We agree the rules and evidence your operation needs before putting your version into service.

What about the driver app, maps and accounting links? expand_more

We scope those connections and interfaces around the work your office and drivers need. They are part of building your version. The free base demonstrates the booking, allocation and record checks on fictional data.

Is the free version enough for my office? expand_more

It gives you booking records, allocation checks, draft work tickets and operational reports. Start with a trial export and run it alongside your current process. Review anything your office relies on before deciding which connections and interfaces to add.

What do I pay Enterprise DNA? expand_more

A scoped setup fee to build and bring your records across, then a retainer if we run it for you. The code is free to use yourself. Your hosting and any paid services remain separate costs.

Own the system behind your next charter

Book 30 minutes with Sam. Bring your Coach Manager bill, a sample export and the journeys your office handles each week. We will identify what your version needs and the work involved in bringing it across.

Book a call with Sam Get the free version

Coach Charter for Claude Code is free and open source, published by Enterprise DNA.

Done paying for Coach Manager?

Get your version built