Enterprise DNA

Instead of DocuWare

Stop renting DocuWare. Own your records.

We build your version around the records you keep, bring your DocuWare index and exported originals across, and run the system for you.

DocuWare lists a typical Cloud range of $30 to $125+ per user per month. Your final price depends on the configuration and quote.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

The document software bill

What your DocuWare subscription covers

Compare your contracted configuration with the records work your team needs. DocuWare covers a wider document platform than this free records desk.

group

Two kinds of access

DocuWare distinguishes full named users from workflow users with limited access. Compare the roles on your invoice with who handles records.

storage

Storage with your plan

Cloud plans combine named users and included storage. Additional storage is available as the archive grows.

account_tree

Core document workflows

Cloud plans include indexing, workflow management and forms. Those capabilities are part of the base platform.

description

Search and version history

The vendor lists full-text search, version control and access controls among its core Cloud features.

extension

Specialist additions

SAP connections, digital signatures and document processing are separately priced additions. Scope those needs before comparing the bill.

event_repeat

An ongoing subscription

The published typical range is $30 to $125+ per user per month. Storage, user types and additions affect the final quote.

The work in your own database

An evidence trail for the records your business keeps

Original custody

Find the document behind the index

Keep the title, source reference, owner and original versions together.

  • check Index records grouped by cabinet and document class
  • check Missing originals shown as a separate work queue
  • check Checksums that identify changed or missing archived files
  • check Identical originals found across different records

Retention

See what must stay and what needs a decision

Review retention dates alongside preservation instructions.

  • check Explicit retention dates with their recorded basis
  • check A tax-record floor checked against the supplied period end
  • check Expired records with active holds kept out of disposal proposals
  • check Personal-information reviews with a named next review date

Review work

Make ownership and evidence visible

A changed document or changed metadata needs a fresh review.

  • check Current version and metadata revision tied to each review
  • check Overdue tasks grouped by their owner
  • check Preservation holds with reasons and release evidence
  • check Append-only review and change history through the standard workflow

Handover

Produce the paperwork from the records

Prepare a weekly review and record handovers in your business colours.

  • check A handover showing original versions and custody evidence
  • check A retention report showing unresolved holds
  • check Read-only weekly, original coverage and review reports
  • check A portable record archive with the originals backed up separately

Make it yours

Design your own DocuWare replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from DocuWare. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your DocuWare replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your DocuWare data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Business Records for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Business Records for Claude Code

Connected to your own database

Which documents need a review?

Delivery docket archive

Cabinet
Operations
Owner
Unassigned
Current version
0
Reason
Original not attached

Former supplier contact list

Cabinet
Operations
Owner
Aroha
Current version
1
Reason
Current record not reviewed

Supplier invoice March

Cabinet
Finance
Owner
Mere
Current version
1
Reason
Current record not reviewed

Supplier invoice disputed

Cabinet
Finance
Owner
Mere
Current version
1
Reason
Current record not reviewed

Supplier service agreement

Cabinet
Operations
Owner
Aroha
Current version
1
Reason
Current record not reviewed

Ask it anything

Ten questions answered from your records

These combine the records in the free version. Your installed version can add the questions your business asks.

chat_bubble Which originals are missing from the owned archive?
chat_bubble Which expired records remain under a hold?
chat_bubble Which personal records need a purpose review?
chat_bubble Which owners have overdue follow-up tasks?
chat_bubble Which tax records have a retention date below the required floor?
chat_bubble Which cabinets contain unclassified records?
chat_bubble Which current versions have not been reviewed?
chat_bubble Which records contain identical original files?
chat_bubble Which records qualify for a disposal review with no hold?
chat_bubble Which archived records still carry preservation holds?

Switching

Bring your records across with the evidence intact

Start with one cabinet and reconcile it before moving the rest of the archive.

  1. 1

    Export the index

    Have your administrator configure a document index export with stable identifiers, titles, dates and the fields your business uses.

  2. 2

    Check the mapping

    Map the headings, test the import and reconcile the document count. Unknown classes remain visible for review.

  3. 3

    Bring the originals

    Export originals separately, match them to the imported records and verify their checksums and readability. Preserve required earlier versions and history.

  4. 4

    Prove the working archive

    Review permissions, preservation holds and retention dates. Test backup recovery and run both desks until the records work and required evidence are reconciled.

construction

Where the real effort goes

The index import is one operation. Complete migration depends on the originals, versions, permissions and history your business needs. Enterprise DNA scopes and carries out that work as part of your version.

Not ready for a call?

Get your DocuWare switch plan by email

We will send you the step-by-step plan for moving your business off DocuWare, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to own it

Start with the free base, or have your version built and run

Open source

Do it yourself

Free, MIT licence

  1. 1 Clone the repo and install the dependencies
  2. 2 Run npm test and npm run demo
  3. 3 Open it in Claude Code, Codex, OpenCode or Cursor
  4. 4 Map your DocuWare index export, test the import and attach your exported originals
Get it on GitHub

Built around your business

We customise it

One setup fee, then a retainer

  • check Your document classes, retention rules and review process
  • check Your DocuWare index and exported originals mapped and reconciled
  • check A web front end and capture connections where your team needs them
  • check A different technical foundation if it suits your business
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Installed and connected through Omni by Enterprise DNA
  • check Backup and recovery checks for the records and originals
  • check Your permissions, review reports and operating routines maintained
  • check Someone responsible for keeping your system running
Talk to Sam

Questions

Instead of DocuWare, answered

Is the free version a complete DocuWare replacement? expand_more

It covers the business records desk: the index, original versions, retention reviews, preservation holds and paperwork. Enterprise DNA scopes scanning, document search, signatures, shared permissions and other connections into your installed version where needed.

Will our original documents come across with the index? expand_more

An index export carries document details, not the originals. Export the original files separately, match them to their records and reconcile the counts and required versions. Enterprise DNA can handle this mapping and migration for your version.

Does an expired date mean a document can be destroyed? expand_more

No. The owner reviews the lawful purpose, applicable obligations and any preservation instructions. A hold blocks a disposal proposal. The free version records proposals and review evidence, and has no destruction action.

Can our whole team work from it? expand_more

The free base is for one trusted records operator and one business. Enterprise DNA builds the shared access, verified approvals and views your team needs into the installed version.

What do we pay Enterprise DNA? expand_more

One setup fee, then a retainer for the agreed work. We scope your document volume, migration, permissions and connections before quoting. The free base has no licence charge, and you own your records and originals.

Put your records bill beside the work you actually do

Book 30 minutes with Sam. Bring your DocuWare configuration and the records jobs your team repeats. We will identify the migration, checks and custom work your own version needs.

Book a call with Sam Get the free version

Business Records for Claude Code is free and open source, published by Enterprise DNA.

Done paying for DocuWare?

Get your version built