Enterprise DNA

DocuWare alternatives

DocuWare alternatives for NZ and Australian businesses

DocuWare: US$30 to US$125+ per user monthly, with US$60,000/year as an illustrative 40-user figure

Get your version built Design your version
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

The options

What people compare DocuWare with

DocuWare lists a typical Cloud range of US$30 to US$125+ per user per month, with your final price depending on configuration and quote. If you are paying for a wider document platform than your records work needs, you may be looking for an alternative that fits your business more closely.

Often compared

Frontify

Frontify is suited to visual asset workflows. It has no public prices listed.

Often compared

Qualio

Qualio overlaps with quality management and requires validation for regulated use.

Yours to own

Business Records for Claude Code

The open-source business records register that is just a database and Claude Code. Built around your business, with your DocuWare data brought across.

See how it works

How to choose

How to choose a DocuWare alternative

  1. 1

    What drives the bill

    Check what your current invoice covers, including full and limited-access users, included storage and any separately priced additions. DocuWare lists a typical Cloud range of US$30 to US$125+ per user per month. Compare that with the records work you actually need, not just the headline range.

  2. 2

    Who owns your records

    Ask where your records and original files will live, and how you can access them if you change systems. The owned option keeps your records in a database you own. Remember that an index export carries document details, not the original files, so plan for both.

  3. 3

    Fit with your rules

    Check whether the system can reflect your document classes, owners, retention dates, review work and preservation instructions. Your records process should match how your business handles documents, including its own fields and rules. A wider document platform may cover more than your records work requires.

  4. 4

    What switching involves

    Plan for the index and the original files as separate parts of the move. The files need to be matched to their records, with counts and required versions reconciled. Enterprise DNA can handle the mapping and migration for your version, so scope the document volume, permissions and connections before agreeing the work.

The option that fits

A records system built around your business

Enterprise DNA builds your own version around how your business runs, bringing your DocuWare data across into a database you own. You work with it in plain language, with no per-seat plans. Enterprise DNA runs the installed version for you for one setup fee, then a monthly retainer. If you prefer to manage it yourself, there is also a free version you can run on your own.

  • check Your records sit in a database you own
  • check Built around your records work and business rules
  • check Choose a free version or a managed installation
Get your version built

Make it yours

Design your own DocuWare replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from DocuWare. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your DocuWare replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your DocuWare data across and run it for you.

Questions

DocuWare alternatives, answered

How much does DocuWare cost compared with other options? expand_more

DocuWare lists a typical Cloud range of US$30 to US$125+ per user per month. Your final price depends on the configuration and quote, with user types, storage and additions affecting the bill. Enterprise DNA charges one setup fee, then a monthly retainer, without a per-seat plan.

Can I move my DocuWare records and original documents? expand_more

Yes, but an index export carries document details, not the original files. Export the files separately, match them to their records, then reconcile counts and required versions. Enterprise DNA can handle this mapping and migration for your version.

Will an alternative follow our retention rules? expand_more

The owned version can be built around how your business runs, including retention dates, recorded reasons, review work and preservation instructions. An expired date does not by itself mean a document should be destroyed. A hold blocks a disposal proposal, and the free version records proposals and review evidence.

Can I try a free DocuWare alternative first? expand_more

Enterprise DNA offers a free version you can run yourself for the business records desk. It is for one trusted records operator and one business. If you need shared access, verified approvals or team views, Enterprise DNA can build those into a managed version.

Done comparing? Own the one that fits.

30 minutes with Sam. Bring what DocuWare costs you a year and how you run. We show you what your own version looks like, and if it is a fit, we build it and bring your data across.

Get your version built

Done paying for DocuWare?

Get your version built