Enterprise DNA

Instead of Smartabase

Stop renting Smartabase. Own your athlete management system.

We build your version around your squads, your wellness form, your testing battery and your sport's concussion policy, bring your Smartabase records across and run it for you.

Smartabase, now called Teamworks AMS, has no public price. Teamworks quotes each organisation privately, and taking more than one of its products brings no automatic discount.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

What the subscription covers

You pay for screens over records your staff already keep

Teamworks does not publish a price for Smartabase. Its own pages say how it is sold, and underneath sit athletes, sessions, forms and injuries.

request_quote

A price you only see in a quote

There is no price on the page. Teamworks quotes each programme, so the bill depends on what you take and how you negotiate.

inventory_2

Sold product by product

Smartabase now sits in a family of Teamworks products. Teamworks says buying more than one brings no automatic discount; bundle discounts come through its Elite programme.

badge

A new name on the same invoice

Smartabase became Teamworks AMS. Teamworks says only the name and logo changed, and invoices now carry the new name.

dynamic_form

Forms built for each organisation

Smartabase describes itself as customisable and unique to each organisation. Your wellness, load and injury forms were built for you, and they hold your records.

dashboard

Dashboards over your own data

The dashboards show the questions someone built a chart for. A new question means a new build.

upload_file

An uploader for your spreadsheets

Smartabase offers an uploader to bring data in from CSV, Excel and XML files. The data being uploaded is already yours.

Your own athlete system

Start with what the performance team asks before every session

This morning

Know who can train and who to talk to

Availability, the morning wellness form and the week's load, read together before the first session.

  • check Out, modified and available, squad by squad, with each expected return
  • check Wellness scores four or more points under the athlete's own 28-day normal, short sleep and any item at 1 of 5
  • check The forms not in yet, named, so the team manager can chase them before training
  • check Five names to talk to before the session, with the one reason for each

Training load

See the spike before the injury

Session RPE for every athlete, the last seven days against the four-week average, and the week-on-week change.

  • check A squad session logged in one line, with each athlete's exception after it
  • check Athletes who are out skipped automatically; modified athletes kept out of contact
  • check Spikes over the ratio you set, leaving out athletes who are injured
  • check An athlete back from a long injury flagged as their load climbs, with their clearance date beside it

Concussion

Return dates the rules set, not the calendar

Every concussion carries its earliest contact and play dates under the NZ and Australian guidance for that athlete's age and medical cover.

  • check Twenty-one days to competition and 14 symptom-free days before contact for under-19s and community squads
  • check Stages recorded in order, a day apart, with a stage moved too early refused
  • check Clearance by a doctor only: a physio clearing a concussion is refused
  • check A third concussion in twelve months flagged for a season review

Duty of care

The records that protect the programme

Consent, safety checks, a complete injury register and testing that says what really changed.

  • check Athletes with no health information consent on file, named
  • check Staff working with under-18s whose safety check is missing or expired
  • check Days lost by body area and mechanism across the season
  • check Test results judged against the squad's smallest worthwhile change, so noise is not called progress

Make it yours

Design your own Smartabase replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Smartabase. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your Smartabase replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your Smartabase data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from fictional demo records for a provincial rugby union with a men's squad, a women's squad and an under-18 academy. Your staff ask the question and check the records behind the answer.

forum

Athlete Management for Claude Code

Connected to your own database

Whose wellness is down this morning, and whose form is missing?

Wellness this morning: 20 of 23 in

Eli Moana

Squad
ACAD
Normal
20.3
Flag
not submitted

Will Henare

Squad
SEN
Score
10
Normal
20.3
Sleep h
5.0
Flag
10.3 below their normal; 5 h sleep; soreness 1 of 5
Comment
Hip flexor tight after Saturday. Did not sleep ...

Rory Ngata

Squad
SEN
Normal
20.2
Flag
not submitted

Grace Halliday

Squad
WMN
Normal
20
Flag
not submitted

Ana Fifita

Squad
WMN
Score
21
Normal
20
Sleep h
5.5
Flag
5.5 h sleep
Comment
Night shift

Ask it anything

Questions answered from your athlete records

Real questions the free version answers today on its demo data. They are not a claim that Smartabase cannot be built to answer them.

chat_bubble Who is out, who is modified, and when is each expected back?
chat_bubble Whose wellness this morning is four or more points under their own 28-day normal?
chat_bubble Who is on a load spike against their four-week average, leaving out athletes who are injured?
chat_bubble For each concussion, what is the earliest day for contact training and for competition under the rules for that athlete?
chat_bubble Which concussed athletes trained in contact or played before those dates?
chat_bubble Which concussions were cleared by someone other than a doctor?
chat_bubble Who has had three concussions in twelve months?
chat_bubble Which staff working with under-18s have no current safety check?
chat_bubble Whose test results went backwards by more than the squad's smallest worthwhile change?
chat_bubble Where are we losing days to injury, by body area and mechanism?

Switching

How to switch from Smartabase

A move involves exporting your forms, mapping your fields, checking imported records against Smartabase, and running both systems side by side briefly before you switch.

  1. 1

    Export your records

    Export each Smartabase form as a CSV: athletes, wellness, RPE, injuries and test results. Smartabase sites use their own forms, so check which exports your account allows and confirm the process with Smartabase if needed. Keep the original exports available while you check the records that come across.

  2. 2

    Load the records

    Start with a test run before saving anything. It shows what the import will bring across, so you can review the result before loading the records. When you are ready, import the forms you have chosen to move. The import recognises common column names, but names can vary between Smartabase sites.

  3. 3

    Check the import results

    Review what the test run says will come across and check any warnings, unmapped fields or records that need attention. Compare the imported athletes, injuries and recent training load with Smartabase, and check that the fields and rules your staff rely on are represented correctly. Resolve gaps before you use the new records to make decisions.

  4. 4

    Run both systems briefly

    Keep Smartabase and the new database running side by side for a short period. Use the same records in both and compare key checks, including who is available, injury status and recent load. Ask staff to confirm that the information they need is present and consistent. This gives you a chance to catch gaps before Smartabase is no longer your reference.

  5. 5

    Switch off Smartabase

    Once the records and checks match what you need, make the new database your working system and stop using Smartabase for day to day records. Keep any exports or records your organisation needs to retain, following your own requirements. Tell staff where to record information from then on so updates are not split between systems.

construction

Where the real effort goes

The real work is usually mapping your own forms, fields and rules, then deciding how much history to bring across. The import recognises common column names, but each Smartabase site builds its own forms and some fields may not map or carry over. If you have Enterprise DNA run the move, they map your records and check athletes, injuries and recent load before you switch.

Not ready for a call?

Get your Smartabase switch plan by email

We will send you the step-by-step plan for moving your business off Smartabase, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to make it yours

Start with the free version or have your version built

Open source

Do it yourself

Free code

  1. 1 Clone the repo and run npm install, npm test and npm run demo.
  2. 2 Open it in Claude Code, Codex, OpenCode or Cursor.
  3. 3 Set your squads, thresholds and your sport's concussion numbers by asking for them.
  4. 4 Export your athletes, wellness, RPE, injuries and tests from Smartabase to CSV and run the import with --dry-run first.
Get it on GitHub

Built around your business

We customise it

One setup fee, then a retainer

  • check Your squads, your wellness questions, your testing battery and your sport's own concussion policy
  • check Your Smartabase athletes, forms and injury history brought across and checked squad by squad
  • check A phone form for athletes' morning wellness and RPE, writing straight into your records
  • check Connections to your GPS units, force plates and team calendar, scoped for how you work
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Installed and operated through Omni by Enterprise DNA
  • check Access for coaches, the medical team, strength and conditioning and analysts
  • check Backups, restore checks and updates looked after
  • check The morning screen and the Monday review prepared for your staff to read
Book a call with Sam

Questions

Instead of Smartabase, answered

Our athletes fill in their wellness and RPE on the Smartabase app. What replaces that? expand_more

In the free version staff record the forms, or bring them in from a form you already use. Most programmes want athletes answering on their phones, so we build a short phone form into your version that writes straight into your records, with the questions your staff already ask.

How do our records come across from Smartabase? expand_more

You export each form to CSV: athletes, wellness, RPE, injuries and test results. A test run shows what will come across before anything is saved, and running it twice does not double anything. Every Smartabase site builds its own forms, so on the paid paths we map yours and check athletes, injuries and the last month of load against Smartabase before you switch.

Our GPS and force plate data feed into Smartabase. Do we lose that? expand_more

The free version takes distance and high-speed running when they are in the session export. In your version we connect your GPS units and testing equipment directly, so a session arrives with its numbers and nobody retypes them.

Does this keep us within the concussion rules and the privacy law? expand_more

It checks your records against eight rules, from health information consent and safety checks for staff working with under-18s to the 21-day and 14-day concussion guidance and a doctor's clearance, and names the source of each. Your doctor, your sport's policy and the law still set the rules. It makes sure the evidence is on file and the gaps are named before they matter. Your athletes' health information stays in a database you own.

What do we pay Enterprise DNA? expand_more

The code is free. A version built and run for your programme has one setup fee, then a retainer. Sam looks at your Smartabase quote, your squads and how your staff work before agreeing the scope.

Own the records behind every athlete you look after

Take 30 minutes with Sam to go through your Smartabase quote, your forms and how your staff get from the morning wellness to the team sheet. We map your programme and agree what your version needs before you change anything.

Book a 30-minute call with Sam Get the free version

Athlete Management for Claude Code is free and open source, published by Enterprise DNA.

Done paying for Smartabase?

Get your version built