Enterprise DNA

Instead of Smartsheet

Stop renting Smartsheet. Own your work tracking system.

We build your version around how your team assigns work and keeps commitments, bring your Smartsheet task records across, and run it for you. Start with the weekly work register and add the screens and connections your team needs.

Smartsheet Business lists NZ$32 per member a month on annual billing, or NZ$384 per member a year.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

The recurring bill

What sits behind the Smartsheet subscription

The <a href="https://www.smartsheet.com/pricing">published Business rate</a> is US$19 per member a month on annual billing. Enterprise and Advanced Work Management are quoted separately.

users

Paid members

Business starts at three members, with free guests and contributors under its plan rules.

layout

The task sheet

Grid, board, calendar and Gantt views sit over the work your team records.

clock

Workload visibility

Business includes workload tracking. Your own version checks remaining hours against agreed weekly capacity.

zap

Automation allowance

Business includes unlimited automations. Agree which reminders and connections belong in your custom version.

eye

Restricted views

Dynamic View is an eligible add-on starting at US$125 a month. Team access is part of the design of your built version.

layers

Enterprise packaging

Advanced Work Management bundles additional tools. Start your replacement with the work your team actually runs each week.

The work you keep

A Monday review built around your commitments

Commitments

See what is late and what it holds up

A task keeps its owner, due date, remaining effort and prerequisites together.

  • check List overdue tasks in order of lateness.
  • check Find unfinished predecessors before marking work complete.
  • check Separate manually blocked work from dependency blocks.
  • check Join late tasks to the work waiting behind them.

Capacity

Make the workload visible before promising a date

Compare recorded effort due in the next seven days with the hours each owner has available.

  • check Include overdue effort in the weekly workload.
  • check Show hours over each owner’s agreed capacity.
  • check Keep undated work visible as a separate count.
  • check Find owners carrying open work across several projects.

Decisions

Keep the decision beside the work

Give each decision a named owner and a deadline, then record the actual outcome.

  • check List decisions still waiting for an answer.
  • check Record progress notes on the task they concern.
  • check Stop a project closing while work or decisions remain open.
  • check Draft the handover from the project’s current work and decisions.

Evidence

Bring the records to the review

Produce a status report and handover record for each project in your business’s name.

  • check Flag missing task owners and due dates.
  • check Prompt the operator when access review evidence is due.
  • check Find closed projects needing a retention decision.
  • check Save a weekly review with late work, owner workload and review findings.

Make it yours

Design your own Smartsheet replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Smartsheet. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your Smartsheet replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your Smartsheet data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Work Tracking for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Work Tracking for Claude Code

Connected to your own database

What work needs my attention today?

Supplier onboarding

Sk ow
Approve supplier checklist
Ner du
Aroha Chen
E_on re
2026-10-18
Ason
Overdue; No update for over 7 days

Customer handover

Sk ow
Confirm handover pack
Ner du
Noah Patel
E_on re
2026-10-20
Ason
Overdue; Manually blocked

Customer handover

Sk ow
Send pack for internal review
Ner du
Mia Wilson
E_on re
2026-10-26
Ason
Predecessor unfinished

Supplier onboarding

Sk ow
Archive old contact details
Ner du
Unassigned
Ason
No owner; No due date; No update for over 7 days

Supplier onboarding

Sk ow
Train account owners
Ner du
Aroha Chen
E_on re
2026-10-23
Ason
Predecessor unfinished; No update for over 7 days

Ask it anything

Ten questions your weekly review can answer

These are working questions against the example records below. We adapt the questions and rules to your business.

chat_bubble Which overdue tasks also block another task?
chat_bubble Who has more work due this week than available hours?
chat_bubble Which projects have no task owner for work still open?
chat_bubble Which overdue tasks have gone quiet?
chat_bubble Which decisions are late and who owes the answer?
chat_bubble Which high-priority tasks lack a clear route to completion?
chat_bubble Which closed projects need a retention decision?
chat_bubble Which owners carry unfinished work across several projects?
chat_bubble Which projects have access reviews missing or overdue?
chat_bubble Which unfinished tasks have no due date and how much work is hidden?

Switching

How to switch from Smartsheet

The move involves exporting your task sheet, mapping its fields and rules, checking the imported records, and agreeing what history to bring across.

  1. 1

    Export your task sheet

    Export a complete, flat task sheet from Smartsheet to Excel, then save the task worksheet as CSV UTF-8. Include the task records you intend to move. If your account does not offer this export path, check with Smartsheet about the options it allows. Keep the original export unchanged so you can refer back to it during checks.

  2. 2

    Prepare and test the import

    Give each task a stable Task ID, and make sure the people and project records it refers to are set up in the replacement. Start with a test import before loading the records. Map the Smartsheet column headings and status values explicitly. The importer does not guess mappings or unsupported data, so review the mapping before proceeding.

  3. 3

    Check the import results

    Check what the import reports before you rely on the new register. Compare task records, owners, due dates, statuses and predecessor links against the Smartsheet sheet, and resolve any mapping or data issues it identifies. The importer supports simple finish-to-start prerequisites with no lag. Agree how to handle attachments, comments, custom rules and other records before the move.

  4. 4

    Run both side by side

    For a short agreed period, keep Smartsheet available as a reference while your team records current work in the replacement. Compare active tasks, owners, dates and blockers during your regular review. Ask users to report anything they cannot find or update. This gives you a chance to correct field mappings and working rules before Smartsheet stops being the live register.

  5. 5

    Switch off Smartsheet

    Once the team has checked the new register, make it the place for live task updates and tell everyone where to record tasks and decisions. Stop making updates in Smartsheet. Keep the agreed export and any records you have decided to retain according to your own retention requirements. Do not close access until you have confirmed the new register contains the records and history your team needs.

construction

Where the real effort goes

Most of the work is mapping your own fields, statuses, owner and project rules, then deciding how much history to bring across. The task import has a defined scope, so attachments, comments, custom rules and other records need an agreed treatment. If you have Enterprise DNA install and run it, Enterprise DNA does this mapping and import work with you.

Not ready for a call?

Get your Smartsheet switch plan by email

We will send you the step-by-step plan for moving your business off Smartsheet, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to make it yours

Choose who builds and runs your version

Open source

Do it yourself

Free code

  1. 1 Clone the repo and run npm install, npm test and npm run demo.
  2. 2 Open it in Claude Code, Codex, OpenCode or Cursor.
  3. 3 Export your complete Smartsheet task sheet to Excel, save as CSV, map its columns and run import smartsheet with --dry-run.
  4. 4 Check the counts and dependencies, then run /weekly-review and customise the fields you need.
Get it on GitHub

Built around your business

We customise it

One setup fee, then a retainer

  • check Your task fields, decision rules and review reports.
  • check Your Smartsheet records brought across and reconciled.
  • check A web front end for your team, if you want one.
  • check A different technology stack where it suits your business.
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Installed and operated through Omni by Enterprise DNA.
  • check Your agreed connections, backups and restore checks.
  • check Your access controls designed for who needs to see each record.
  • check Your weekly reports and ongoing changes looked after.
Book a call with Sam

Questions

Instead of Smartsheet, answered

What does the free version replace? expand_more

It replaces the weekly task-register workflow: owners, deadlines, prerequisites, progress notes, decisions and review reports. We scope your full Smartsheet replacement around the records and working practices you use, then build the remaining screens and connections into your version.

Can you bring our Smartsheet work across? expand_more

Yes. Smartsheet supports an Excel export of a task sheet. Save the task worksheet as a spreadsheet text export, map its headings and check a test import. The free version handles task records and simple finish-to-start prerequisites. We agree the treatment of attachments, comments, custom rules and other records before moving your team.

Can our team have familiar screens? expand_more

Yes. We build the views, forms and access controls your team needs into the custom version. The free version is designed for a trusted operator, with read-only reports. A shared team system gets its access design as part of the setup.

What are we paying for after the move? expand_more

The free code has no per-member licence fee. Hosting, the assistant you use and ongoing support are separate costs. For a built and managed version, Enterprise DNA agrees one setup fee and then a retainer covering the scope you choose.

Will the checks prove we are compliant? expand_more

They flag missing review evidence and incomplete work records. They do not certify compliance or inspect actual permissions. Your operator supplies the evidence, chooses the review dates and keeps responsibility for access and retention decisions.

Put your next weekly review on a system you own

Take 30 minutes with Sam. Bring your Smartsheet bill and a sample task sheet. We look at the work your team actually does, what needs to move and what your own version should include.

Book a call with Sam Get the free version

Work Tracking for Claude Code is free and open source, published by Enterprise DNA.

Done paying for Smartsheet?

Get your version built