Marketing and events · Live demo
Customer open day RSVPs for freight and logistics firms
Takes RSVPs for the depot open day, asks who wants the cold store tour, sends confirmations, reminders and directions, and runs a waiting list when it fills.
Talk to Mia at Kaimai Cold Freight
Kaimai Cold Freight is made up. Mia is a real agent, set up the way we would set one up for you. Talk or type and ask what a client would ask. Bookings are pretend, so try anything.
Want one like this for your business? Book a call with Sam
The problem
RSVPs arrive by email, phone and a web form. The marketing manager builds a spreadsheet by hand, half the guests turn up in sandals for a minus 22 degree cold store, and catering is a guess.
How it works
- Takes the RSVP by web chat, email or text
- Records company, numbers, dietary needs and whether they want the cold store tour
- Tells tour guests to bring closed-toe shoes and a jacket
- Sends a confirmation, a reminder 3 days before and directions the day before
- Keeps a waiting list when the 60 places fill and tells the marketing manager
What it connects to
- Lisa (Waikato dairy producer)Hi, can two of us come to the open day on the 13th?
- AgentHi Lisa, it's Mia from Kaimai. Yes, there's room. Would you both like the cold store tour, and do either of you have dietary needs for lunch?
- Lisa (Waikato dairy producer)Both on the tour, one vegetarian. Could we also meet Grant while we're there?
- AgentYou're booked, with one vegetarian lunch. The store is minus 22, so bring a jacket and closed-toe shoes. I've passed the meeting request to Sophie Tan, our Marketing Manager, who arranges time with Grant.
Illustrative conversation. Names, numbers and details are made up.
Related examples
More like this one.
Driver licence and training expiry reminders for freight firms
Tracks each driver's licence class, endorsements, medical certificate and training, reminds them before anything expires, and tells the health and safety manager on the day it does.
Freight quote request follow-up for logistics companies
Gathers everything the sales manager needs to quote chilled or frozen freight, tells the business when the quote will arrive, and follows up after it is sent.
Customer newsletter sign-ups for freight and logistics firms
Takes newsletter sign-ups from the website, events and email, sends a confirmation, adds people to the list only once they confirm, and removes anyone who unsubscribes the same day.
Want this agent in your business?
Book thirty minutes with Sam. We will map this example onto your own calls, inbox and systems and tell you what it would take.
Book a discovery call →