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Contract and renewal register questions
Answers staff questions about supplier contracts from the contract register, including renewal dates, notice periods and who owns each contract.
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The problem
Contracts renew automatically because nobody noticed the notice deadline. The register exists, but only a few people know how to read it.
How it works
- Answers from the contract register: value, owner, renewal and notice period
- Works out how many days are left before a notice deadline
- Sets reminders for the contract owner ahead of each deadline
- Sends any question about what a clause means to the legal team
- Only shows contracts the person is allowed to see
What it connects to
- Hui Min (logistics operations manager, Singapore)When does our forklift lease at Tuas renew?
- AgentContract C-0288 with Portside Equipment Leasing covers 14 forklifts at S$21,600 a month. It renews automatically in 104 days for another two years. Notice is 90 days, so anything you want to change has to reach them within the next 14 days.
- Hui Min (logistics operations manager, Singapore)We want to drop to ten forklifts. Can we do that now?
- AgentThe register summary says fleet size can change at renewal only. How that clause applies is a question for Legal, so I've sent it to Farah Aziz's team with the contract attached.
- Hui Min (logistics operations manager, Singapore)Thanks. Can you make sure we don't miss the deadline?
- AgentYes. You're the contract owner and Marcus Lim is the commercial lead, so I've set a reminder for you both seven days before the notice deadline.
Illustrative conversation. Names, numbers and details are made up.
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