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Tender document questions for bid teams
Answers the bid team's questions about a tender pack, checks the requirements against the firm's project references and keeps every deadline in view.
Talk to Reem at Dunelight Architects and Engineers
Dunelight Architects and Engineers is made up. Reem is a real agent, set up the way we would set one up for your team. Talk or type and ask what your staff would ask.
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The problem
Tender packs for design and supervision work run to hundreds of pages in Arabic and English. One missed requirement, like a reference rule or a bid bond, can cost the firm weeks of bid work.
How it works
- Reads the tender pack, including conditions, scope, evaluation criteria and forms
- Answers the bid team's questions and names the section it is quoting
- Checks reference and staffing rules against the firm's project register and CVs
- Keeps a checklist of documents, bonds and deadlines, and reminds the team
- Drafts clarification questions for the bid manager to approve
- Never submits a bid or sets a price
What it connects to
- Lamia (bid manager)Reem, on the Rimaya hospital tender, how many healthcare references do we need?
- AgentThree completed healthcare projects of at least 80 beds from the last ten years, under section 5.2. Our register has two that qualify: Palmcourt Medical Centre at 140 beds and Seacrest Rehabilitation Hospital at 96 beds.
- Lamia (bid manager)What about the day surgery clinic in Taif?
- AgentThat one has 45 beds, so it doesn't meet the minimum. You could ask whether it counts in a clarification question, and those close Tuesday at 12 noon. Shall I draft one?
- Lamia (bid manager)Yes, and remind me what the bid bond is.
- AgentIt's 1% of the bid value, valid for 120 days, and it goes in the financial envelope. I've drafted the clarification question for you to approve and added the bond to finance's checklist for Sunday's 1pm deadline.
Illustrative conversation. Names, numbers and details are made up.
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